Date Protection Policy

DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of St Laurence Church, Frodsham

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of St Laurence Church is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St Laurence Church complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

• To administer the electoral roll and Church Directory;

• To fundraise and promote the interests of St Laurence Church;

• To manage our employees and volunteers;

• To maintain our own accounts and records (including the processing of gift aid applications);

• To inform you of news, events, activities and services running at St Laurence

• To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

Under GDPR there are 3 reasons for processing your personal data which apply to us at St Laurence Church - Performance of contract (employees), explicit consent and legitimate interest.

- Legitimate interest would include, for instance, regular members of the church congregationl and those on the leadership team, so that we can keep you informed about news, events, activities and services and keep you informed of diocesan events.

- Explicit consent of the data subject, for those not covered by legitimate interest, so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

5. Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data1?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your

Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and

associated paperwork for up to 6 years after the calendar year to which they relate; and parish

registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to

your personal data: -

• The right to request a copy of your personal data which the PCC of St Laurence Church

holds about you;

• The right to request that the PCC of St Laurence Church corrects any personal data if it

is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for the

PCC of St Laurence Church to retain such data;

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her

personal data and where possible, to transmit that data directly to another data

controller, (known as the right to data portability), (where applicable) [Only applies

where the processing is based on consent or is necessary for the performance of a

contract with the data subject and in either case the data controller processes the data

by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your

personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies

where processing is based on legitimate interests (or the performance of a task in the

public interest/exercise of official authority); direct marketing and processing for the

purposes of scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new  purpose, not covered by this Data Protection

Notice, then we will provide you with a new  notice explaining this new  use prior to

commencing the processing and setting out the relevant purposes and processing conditions.

Where and whenever necessary, we will seek your prior consent to the new  processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the

Parish Administrator saintells@gmail.com or c/o The Vicarage, 6 Vicarage Lane, Frodsham,

WA6 7DU.

You can contact the Information Commissioners Office on 0303 123 1113 or via email

https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

* Details about retention periods can currently be found in the Record Management Guides located on the Church ofEngland website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides